What is an email server? How does it work?

What is 'Email server'?

An email server is a computer which keep email messages as an incoming server and send out messages as an outbound server. Most of large organisations have their own mail server on their office, but medium-small organisations is served by an email service provider which has good experiences and expert in computer network/server, maintaining server has quite high cost. 

The important advantage of mail server is sending message with the attachment (DOC, EXCEL, PDF File) to anyone all around the world, the recipient has no need to print out the messages and send the messages via mailbox at postoffice. It's the best way to save the world.

The senders can attach files and send to the recipients within few minutes.

5 Reasons why should we separate email hosting from web hosting.

Separate your hosting between email and web.

From my long experience, the writer used to talk with users using email hosting, I has known their problems that they always found, for example, do not receive email messages from the sender, server has been down.

90% of users find problems, used email hosting which is a function of web hosting. So, there are five reasons why we should separate email hosting from web hosting.

1. Web hosting service provider is not expert at email server technical knowledge.

Many providers selling web hosting who are well-known in their country as a brand or big enterprises of their country might not know and comprehend an email hosting process because most users have problem with their service and the problems do not be solved clearly.

2. The main process of web hosting is website only.

Web hosting was particularly created for website, email is just a function of the server. Therefore, its efficiency could not compare with mail server.

3. Email hosting is important than web hosting in business.

People might accept with downed server but email hosting, they can’t bear it. Businesses have to contact via email all times.

4. Email hosting service provider should has English skill.

Sending and Receiving messages to the destination which its server locates in foreign countries such Gmail, Hotmail, Yahoo, etc. and some issues have been solved by providers whom owned the server in other country. You have to communicate with English language to them during the issues.

5. Email hosting is a part of IT technical knowledge.

The process of email hosting is complex. Creating the quality email hosting should have other system integrate to the server such as Spam filter software, Users management, Domestic and International network knowledge, Anti Virus software. The developer should have enough experiences to manage these system.


Therefore, if your company need to find the quality email hosting service, you should decide the provider who has many experiences and high technical knowledge and the email hosting  should separate from web hosting.

What's the function of mail server?

The function of mail server is sending and receiving email messages instead of letters, it’s a very important part of organisations.

How does ‘Mail Server’ work?

• Receive emails into their servers such as text messages, photos, attach files from the sender.
• Send text messages, photos, attach files from users’ computer using the mail server sending out the emails to the recipients.
• Keep users’ data to the server as a hard disk, for example, keeping text messages, photos, attach files. The hard disk would have disk space over computer’s hard disk
• Find email messages since the past to the present.

What is the main function of mail server for organisation? 

In an organisation, there is active users sending a large numbers of email messages. The mail server is keeping sent and received emails, it also has high security with the server because each business is not allowed to open the essential data.

Should I rent email hosted or make a mail server? 

If your business is not big like a bank and has thousands of employees, renting a mail server service with a provider is better than making your own mail server. Because of making the mail server has to maintained closely with many problems, you may not use email effectively.


Technology Land Co., Ltd.
Mail server services for business

How to choose a quality email hosting service?

Which company should I buy email hosting service?

Where is the best email hosting service do you need?
No more down time. No delaying. No spam mails. Support to all devices.

Can it be real to find the best email hosting service?


Using email to contact any person in business is as important as using telephone. Nobody knows how to choose email hosting service. As we know, the public telephone network sometimes be down even they are the big multinational corporation having a great investments.

How to find an email hosting service?
It’s not easy to find the quality email hosting service and provider. As an employee of IT department assigned by your boss to look for quality email hosting, it would be difficult for this assignment. Therefore, this article might help you considering quality email hosting service provider easily.

Email hosting qualities:

1. Never be down

The mail server should be stable, not be down. Many advertising words are ‘Uptime 99.99%’ meaning the server might have downtime 0.01% per a year. No one believes that certainly.

365 days:

Uptime: 99.99% = 53 mins per year

One year can’t be downtime over 53 mins.

How do you know that the email hosting is stable?

It’s impossible that email hosting has never been down. The best suggestion is buy hosting with a well-known company who is an email hosting provider. If their severs are down, their users also have problem with you.

Average:

99.999% uptime = downtime 5 mins / year

99.99% uptime = downtime 53 mins / year

99.9% uptime = downtime 8.45 hours / year

99 % uptime = downtime 3.65 day / year

2. Delaying Email

If you are looking for email hosting, you might have never known the big problem of email hosting. Most users might found delaying email; a user sent email to his customer, the customer receive his message next day. Also, the user received his customer’s message delayed.

How to choose quality email hosting service.

The providers using shared email from web hosting, 90% of users found many problems because of its low cost and low quality. You must find many problem with shared email from web hosting.

Shared email hosting has many email accounts on the server. When the messages were sent to the your hosting, your messages have to be queue up for days.

3.  Many junk mails / Spam mails

Using free emails from Hotmail or Gmail, you will not find these problems because the providers used technology and algorithm protect spam mails and advertisement emails. However, email hosting for business does not have the protection, the quality might not good as free email hosted.

You must know the software or antivirus on the server which you are provided. Otherwise, your inbox is filled with spam mails.

4. Stable server

Email Hosting could be stable.

The system must be stable and does not have problem. For example, some automatic teller machine (ATM) monitor shows “out of service temporary”. It’s impossible that all of ATMs will not have the problem but who can manage and solve the problem faster. Again, you can read the review articles that users wrote.

5. Fast loading

Time is important for your business

Basically, users prefer using fast email, whatever webmail, MS Outlook, ‘fast’ is quite important for email hosting.

6. Support to all devices

Nowadays, users not only send emails via computer, but also send emails via smart phone. The quality email hosting should be used with all devices supporting to IMAP. (What’s IMAP)

Technology Land Co., Ltd.

Mail Server/Hosting service provider

How to choose affordable, but professional, business email service provider for your domain name?

MailDee.com, the biggest email service provider in Thailand, gives you the best price, high quality services for your business, registers .co.th domain names and hostseemails ending with your domain name.

Nowadays, business competition has higher rate and each organization tries to take own business be more attractive as possible as he/she can.

Confidence of using email ending with your own domain.

Emails ending with your domain play very important role for every business, and people started to place importance on corporate emails instead of using free email: @yahoo.com, @gmail.com, @hotmail.com. We both know that everyone can register within a few minutes, but how your company’s image is shown in public?

When we give precidence to corporate emails, we have to find out the begining of the created emails process to use name@yourcompany.com.

Absolutely, an email “name@yourcompany.com” is not only similar to a beautiful license plate, but also is very high important system to power your business at present.

Technology Land Co.,Ltd., a leader of the best email hosting service provider in Thailand

Website: www.technologyland.co.th

How to purchase the hosted email service?

Email system must be reliable

Email system must be reliable

In practice, world-class TV or telephone operators sometimes technically out of service, such that there is no full-time running email hosting servers guaranteed.

So, we should use the hosted email which has the least problems, you might not want to spend time to solve your emails’ problems, surely, you need to manage your business. Unfortunately, your company is lack of IT’s technicians, how your business can go on.

After-sales service of email hosting/server service provider

Who can you talk to when you get trouble with email system?

The first thing that you do after getting a problem is making a contact to an IT technician instantly in order to get the least problems affecting your business.

Consequently, after-sales services are absolutely neccessary for hosted email clients

Before purchasing, you can email or call to the providers that they can service you speedily or do not.

Technology Land Co.,Ltd., a leader of the best email hosting service provider in Thailand

Website: www.technologyland.co.th

24x7 hours support

Problems occur everytime.

You certainly send and receive email messages not only office hours, but also almost all-day long. After finishing work, you might have to co-ordinate with clients. If you got email’s problems after working, who can help you to solve the problems? For that reason, you should buy with the service provider who can support you all time. (24 hours x 7 days)

Buy email services with reliable and long-running company

Email hosting served by reliable and long-running company

Most people prefer products from a company which is big and reliable company. We notice that recognizable companies have to be established for many years with support center providing. They also entered in the commercial register legally because all of your email service is undered by them. 

No longer waiting for email messages from your clients for an hour.

Most problems of using corporate email services are delayed in sending/receiving email messages; we send messages to Mr.A, and he receives messages in 1 hour later.

This problem is found because unreliable system. Because these kinds of email service providers share emails more than thousand messages in a server. Before client receiving email messages, there is a long queue of users sending thousand messages to others.

Affordable prices only

Limited budget allocated

As you have limited budget, email service should be well system also because we send and receive messages all day and every day. It should be affodable cost.

MailDee.com, the biggest email hosting service provider in Thailand, gives you the best price, high quality services for your business, registers .co.th domain names and creates emails ending with your domain name.

Thailand's 3 best email hosting services for your business

Thailand's 3 best email hosting services for your business

Technology Land Co.,Ltd.

Website: www.technologyland.co.th/email

Location: Bangkok,Thailand

Benefit:

1. The company was registered as a professional service provider in email hosting servers. If you are encounter such problems or difficulties, simply request TL to assist you.

2. Accessible after-sales services and support from many channels:

2.1 Live Chat

2.2 Call Center

2.3 Email

3. On-site training course.

4. A range of solutions served and optimized to fit your needs.

Drawback:

1. Quite expensive for using many email accounts.

MailDee.com

Website: www.maildee.com

Location: Bangkok,Thailand

Benefit:

1. Affordable cost for small business.

2. Accessible after-sales services and support from many channels:

2.1 Email

2.2 Call Center

3. Refundable cost within 30 days

Drawback:

1. No training course, They just send the instructions to you, the system is quite similar to other hosted email.

2. If you have problems, you can only contact them by email and telephone.

ThaiSaveMail.com

Website: www.thaisavemail.com

Location: Bangkok,Thailand

Benefit:

1. Easy configuration for IT technicians.

2. Inexpensive at a whole-sale price.

3. Accessible after-sales services and support from many channels:

3.1 Call Center

3.2 Email

Drawback:

1. Don’t suit for company lacking of skilled IT technicians. We strongly don’t recommend using this service because you could not configure it.

2. You have to understand about DNS because they have no training course.

3. Unrefundable cost.

This article was written by self-comment, it has not mentioned any company for discrediting.

What is "Folder Management" in your email?

The inbox in your email business is similar to many files in your computer, which we have to manage them into each folder. Folder management makes you work easier and more effective.

In your email system also have "Folder Management": Invoice Folder in order to keep your invoice document for finding them easily.