5 reasons why you have to rent a mail server

Should you rent a mail server?

5 reasons why you have to rent a mail server

1. Server's hardwares have higher price than computer's hardwares such as home PC, laptop.

2. You have to built in the data center for placing your own mail server because the data center has a very high cost .

3. You must have a Uninterruptible Power Supplies (UPS) to prevent an outage in data center which has a high price.

4. You need to manage the security system which can be costly.

5. To monitor the operation of the mail server functioning normally, have to monitor by an engineer specialising mail server.

From the foregoing, maintaining the mail server is not easy to do by yourself, because it requires high capital and requires personnel with expertise in particular, so renting the mail server is a solution for smaller organisations, their no need to maintain the server because the provider would provide this for you. You can use the mail server which has very high stability of the system without maintaining it.

Technology Land Co., Ltd.

Using GoogleApps with email hosting of Technology Co., Ltd.

Using GoogleApps with email hosting of Technology Co., Ltd.

Some organisations are using Google Apps for Business only 10 users of total 200 users and using TL email hosting for 190 users.

The organisation gives the executives or some users who want to use email with highly stable and many applications, using Google Apps give 30 GB/Account disk space. The other staff uses email hosting of our system, you can set up a Google Apps for business as follows.

Login to a master admin of your domain,
then click 'Google Apps'

Click 'Gmail'

Go to 'Advanced settings'

Tick 'Destination' and Unknown mailbox accounts only

Then, click 'Save changes'

This process makes other accounts are able to use TL email hosting with high quality including spam filter of outbound and incoming server.

Technology Land Co., Ltd.
Email Hosting Service Provider

What is an email server? How does it work?

What is 'Email server'?

An email server is a computer which keep email messages as an incoming server and send out messages as an outbound server. Most of large organisations have their own mail server on their office, but medium-small organisations is served by an email service provider which has good experiences and expert in computer network/server, maintaining server has quite high cost. 

The important advantage of mail server is sending message with the attachment (DOC, EXCEL, PDF File) to anyone all around the world, the recipient has no need to print out the messages and send the messages via mailbox at postoffice. It's the best way to save the world.

The senders can attach files and send to the recipients within few minutes.

What's 'Unrouteable address'?

What's 'Unrouteable address'?

End-Users cannot send message to recipients.

Error: "Unrouteable address / Unrouteable mail domain" What does this mean?

1. Sending message to a wrong email address such as abc@domian.com instead of abc@domain.com.

Solution:
- Try to send the message again to the correct email address.

2. Sending messages out of quota limits per hour.

Solution:
- Wait for 30 mins. and retry sending message

3. Incorrect configuration of destination server such as DNS, MX Record, the reject message shows the email address has not existed.

Solution:
- Contact to your email hosting service provider for checking the configuration as well.

Technology Land Co., Ltd.
The best Email Hosting Service Provider in Thailand

[Outlook 2010] How to add an hotmail account (POP3)

How to add an hotmail account (POP3) on MS Outlook?

Hotmail account is a free email for everyone, you can add your hotmail account on MS Outlook (POP3) easily. Anyway, before you add the account to MS Outlook, you have to enable type POP3 at Hotmail.com.

1. Go to 'Settings' and click 'Options'

Settings > Option

Enable POP and click 'Save'

Connect devices and apps with POP

After enabling POP, open MS Outlook and add new account.

File --> Info --> 'Add Account'

Choose 'Manually configure server settings or additional server types.'
Then, click 'Next'

Select 'Internal E-mail', click 'Next'

Type your information and server information (see the screen shot)
Username is your full email address
Then, click 'More Settings'

Go to tab 'Advanced'
Incoming server (POP3) is 995 (SSL)
Outgoing server (SMTP) is 587 (None)
Then, click 'OK'

Click 'Test Account Settings...'

The status of checking incoming and outgoing server are completed
Click 'Close'

Your account has been added
Click 'Finish'

[Outlook] Do you know setting 'Wrong time zone' has an effect on sending email?

Do you know setting 'Wrong time zone' has an effect on sending email?

End-users often face to email problem. One of reasons that they couldn't send message out is setting the wrong time zone on their computer. So, MS Outlook couldn't send messages to the destination server without any bounce message to the sender.

How to solve this?

1. 'Set current time zone' Click on the date and time at the right corner of the desktop (see the screen shot), then set your current time zone.

2. Normally, if you find that the clock on your computer goes wrong, try to changed the motherboard CMOS battery and reset the bios time.

[Mac OS] 'Pop up Certificate' on Mail App

'Pop up Certificate' on Mail App

What to do if I found the pop up about verifying certificate? 

Click 'Show Certificate'

Mark 'Always trust "localhost" when connecting to "yourdomain.com"
Then, click 'Connect'

Type your mac's name and password, then click 'Update Settings'

Why does cloud email hosting is extremely stable?

Why cloud email hosting is more stable?

      Cloud is a system that works in conjunction with a server in terms of processing power and storage which are working together all times. It's well-known and very popular now because it can solve flooding server and it also connects server thoroughly without interruption. Unlike the common email server, if a hardware in server was broken, the system will stops immediately. This was followed by a loss of business chance.

The cloud system is to manage the mail server resources be allocated specifically and control hardwares such as Ram, CPU Mail Server. It's similar to a computer using hardwares, if any of them happened to come up, it will not be activated. On the other hand, the cloud system equipment damage, it instantly and automatically renew the cloud server. This ensures that the cloud hosting is more stable than typical mail hosting.

[Mac OS] Config Incoming Server on Mail App

Changing incoming mail server on you Mac

Click Mail > Preferences..

Choose your email account, change your incoming mail server.

Click 'close' button, then click Save

How does the Spam/Virus Filter on email hosting work?

Spam Filters

Spam & Virus filters are very important to email hosting, which service doesn't have filters, the end users may get many spam/virus mails. Moreover end users who do not have computer expertise, might not manage and protect the spam mails because of lack of technical knowledge, they might download the virus to their computer and were kept company's data by hackers.

How does the Spam/Virus Filter on email hosting work?

1. The spam filter will keep the whole messages to the server.

2. The spam filter process data with algorithms and allow safe messages to the inbox of end users.

3. The messages which have been risked like spam or virus will be quarantined and stored in the email hosting spam folder to prevent the viruses getting their computer. If the messages are not spam mails, you can release messages to inbox. 

4. Spam filtering system can protect bombing email messages to end users, they might not receive spam or virus messages on inbox.

[Outlook] How to create your signature in MS Outlook 2013.

Users can create your signature below your quote in MS Outlook 2013.

Click 'New Email'

1. Click an icon 'Signature'
2. Signatures...

Choose 'New'

Type a name for signature, then click 'OK'

Type your signature into 'Edit signature', click 'OK'

Here's your signature below the quote.

How to look up the DNS Server of your domain.

To Look up the DNS Server's mail server, you can visit on websites such Whois.com.

Type the domain name you are looking for the DNS Server, and then click the 'Whois Lookup'.

The Web page displays the DNS Server Search.

What's happen if mail server down?

What's happen if mail server down?

Downing of mail server can not do anything with it, it may caused by many reasons, such as the hardware is not work, connecting to the server with ISP is not work, the error of software of the server. It's similar to a computer that you always use, one day it probably doesn't work because of problems of power supply, motherboard, video card, Ram.

Normally, the mail server might be downed every time like the computer.

The effect when the mail server was downed. 

1. Can not send / receive messages.
2. Miss a big opportunity to make business contacts.
3. Out of credibility in the business.
4. Affect mental of employees.
5. Inconvenient contact.

What is Spammer?

Spammer on email hosting

Spammer is a person who send the number of messages for commercial advertising or hacking the data without the permission of the recipients. The email messages were be forwarded to a number of email addresses, the messages sometimes are sent out more than 100 thousand to one million copies. Spammers can delivered messages quickly, do not be fooled conditions that email stated as filled, for example, asking for credit card number and your information. It may cause of getting full-bandwidth and keeping unnecessary data.

What's happen if I get spam mails/junk mails?

1. It wastes of inbox disk space.
2. Miss reading important mail because of a number of spam mails.
3. Hard-to-find email message.
4. Disordered email messages in inbox.

Problem Solving 

       The systems of the mail server must be standards-based spam filters. A rigorous inspection of all email messages are determined the wording at risk as spam.

       Spam Guard system can detect the virus messages and spam messages before sending to your inbox to prevent bothering to you. If an error occurs, it will cause serious problems to your business.
For example, the spammer called for transferring your payment to the new account number.

[MD] How to set up a business email account on iOS: iPhone, iPad, iPod (Apple)

Working in the present, email becomes more popular and more important for communication. Choosing the provider, should notice the email system which can set up your business name behind "@": name@yourcompany.com, for increasing more confident with your clients. Furthermore, email system should be stable, speedy, and available on many devices such as iOS: iPhone, iPad, and iPod (Apple).

Tap "Settings"

Tap "Mail, Contacts, Calendars"

Tap "Add Accounts..."

Tap "Other"

Tap "Add Mail Account"

Type your name, email account and password. (English only)
Description: as you prefer

Type your information as below:
Incoming Host name: imap.(Domain Name).com
Outgoing Mail Server Hostname: smtp.(Domain Name).com
User Name: Your email account

Tap "Next"

Adding the account has completed, tap "Save"

Your new email account will be shown on your device.

Your new email account will be shown on your Mailboxes.